Legal
Privacy policy
This policy explains what information Galaxy Overseas collects, why we collect it, who we share it with, and the choices available to you.
Draft for review. This document is a template prepared for the website build and is pending review by the client's legal adviser. It is not legal advice.
1. Who we are
Galaxy Overseas (A Registered Partnership Firm) ("Galaxy Overseas", "we", "us") is an overseas recruitment consultancy based in India, operating the website galaxyoverseas.in. Registered details, registration numbers and a grievance contact are set out in section 11.
2. What this policy covers
This policy covers personal information we collect through this website — for example when you send an enquiry, register your CV or submit a manpower requirement — and information we handle while providing recruitment services, including candidate documents required for overseas employment.
3. Information we collect
- Information you give us: name, contact details, trade or job title, work experience, qualifications, current city, availability and, where relevant, CV and document scans.
- Recruitment documents: passport details, experience and qualification certificates, police clearance, medical fitness results and destination-country compliance documents — collected only where required to process a specific mandate.
- Employer information: company name, contact person, requirement details, trade matrices and commercial correspondence.
- Technical information: standard server logs from our hosting provider, such as IP address, browser type and pages requested.
We do not ask for, and do not want to receive, information that is not needed for recruitment — for example bank details, or identity numbers supplied outside a confirmed mandate.
4. Why we use it
- To assess your application and match you to suitable mandates.
- To present verified candidate profiles to the employer considering your application.
- To complete statutory formalities, including medicals, attestation and emigration clearance under the Emigration Act, 1983.
- To respond to enquiries and maintain recruitment records.
- To meet legal, accounting and regulatory obligations.
6. Transfers outside India
Overseas recruitment inherently involves sharing your information with an employer in another country. Where a mandate is in a Gulf, Asian or European market, the relevant employer holds your documents in that country, subject to its own laws. We share only the information required for the specific role you applied for.
7. How long we keep it
Candidate records are kept for as long as your profile remains relevant to our mandates, and longer where the law requires it — for example deployment, compliance and accounting records. You may ask us to delete your profile at any time; see section 9.
8. How we protect it
Access to candidate documents is limited to staff and coordinators who need them for the mandate, and documents are shared by secure means rather than open public links. No system is perfectly secure, so we also ask that you do not send information we have not requested.
9. Your choices and rights
- Ask what information we hold about you and request a copy.
- Ask us to correct inaccurate or incomplete information.
- Ask us to delete your profile, or to stop considering you for further mandates.
- Withdraw consent for future contact — though this may end an active application.
Write to info@galaxyoverseas.in from the address you registered with, and we will respond within a reasonable period.
11. Contact and grievances
Registered entity: [TODO(client): registered company name and CIN]. Registered office: [TODO(client): full postal address]. Recruitment agent registration: [TODO(client): MEA recruitment agent registration number]. Grievance officer: [TODO(client): name and designation].
For any privacy question, email info@galaxyoverseas.in or call +91 98110 00000 .